Instructions for Presenters

Important Information for Oral Presentations

Each paper assigned to an oral session is allowed about 15 minutes for presentation and about 5 minutes for questions and answers. 2-minute gaps between consecutive papers are dedicated to speaker changes. We kindly ask session chairs to comply with this timing. The detailed schedule of each oral session can be found in the final programme.

A suitable template for oral presentations is available here.

Presenters are also requested to upload their presentation to the ConfTool site at the latest on September 1. Please use the second slot available on the upload page of your final paper (you are not requested to do so before May 15).

Videoprojectors and computers (with Microsoft PowerPoint and Adobe Reader) are available for presentation in each lecture room.

Speakers must meet their session chair in the room at least 15 minutes before the beginning of the session. Each speaker must give a short biography to the chairperson and load the presentation into the computer, if he/she did not send it to the organizers before. Only presentations provided on USB key drives will be accepted for upload. The use of personal laptops for presentation is not allowed.

Lecture room Broglie (B007 – ground floor, in the middle of the building) is available to presenters for preparation and rehearsals.


Important Information for Poster Presentations

Posters should be printed in portrait, A0 format (approx. 84.1cm wide and 118.9cm high).

A suitable template for poster presentations is available here.

Each poster board will be marked with the poster ID number, which can be found in the final conference programme as well. Authors are required to use only the board corresponding to their poster.

Presenters must hang their poster on the day of their presentation at least 15 minutes before the poster session begins. Authors are required to stand near their poster only during the poster session time slots of the day. They must remove them before the end of the conference day; posters left on the boards at the end of the conference day will not be returned by the organisers.

Posters should be fixed to the poster board using material (adhesive tape or drawing pins) which will be provided on site.